Office and People Experience Manager

Office Operations & Administration

• Act as the main point of contact for office-related administrative matters, including processing payments, invoices and supplier orders.

• Manage office budget and supply inventory across locations, ensuring timely orders and cost efficiency.

• Coordinate with external vendors (cleaning, catering, security, maintenance) to keep the Valencia and Madrid offices running smoothly.

• Ensure the Ibiza and Miami coworking spaces are properly set up, stocked and functioning as needed, coordinating remotely with local providers and points of contact.

• Quickly identify and resolve day-to-day facility issues across all locations, escalating where needed.

• Support the logistics of new joiners' first day and onboarding experience (equipment, workspace, welcome touches).

Fleet & Accommodation Management

• Manage the company car fleet, including contracts, maintenance, etc.

• Ensure fleet compliance with legal and safety requirements across all applicable locations.

• Manage company flats, including maintenance and restock.

• Act as the main point of contact for employees using company vehicles or flats, resolving issues promptly.

• Track and control budget associated with fleet and accommodation, flagging cost or renewal opportunities.

Events & Culture Support

• Support the execution of major company events planned by the Culture team (e.g. Summer and Winter parties, leadership summits), owning logistics, suppliers and on-the-day delivery.

• Support the execution of the monthly Company’s All Hands

• Partner with the Culture Team to bring regular in-office activities to life, boosting engagement, attendance and a positive work environment.

• Help translate Fourvenues' culture and values into the physical office experience.

People Experience & Employee Support

• Serve as an accessible, everyday point of contact for employees on workplace and office-related questions.

• Support the rollout of wellbeing and engagement initiatives designed by the Culture team, ensuring smooth on-the-ground delivery.

• Help keep employees informed on practical, day-to-day matters, in coordination with the Culture Team and VP of People.

• Gather informal feedback on the office and workplace experience and flag improvement opportunities.

Stakeholder & Vendor Management

• Act as the bridge between senior leadership, employees and external providers on workplace matters.

• Negotiate and manage relationships with office, fleet and accommodation vendors and service providers across all locations.

• Ensure consistency of workplace experience and standards across Valencia, Madrid, Ibiza and Miami.

• Ensure all our offices comply with local regulations and Health & Safety standards.

• Proven experience in an Office Management, Workplace, or Events role.

• Experience supporting or executing company events, ideally end to end (logistics, suppliers, on-the-day delivery).

• Experience managing budgets and external vendors or suppliers.

• Comfortable coordinating remote locations without requiring regular on-site presence.

• Strong organisational and planning skills, with the ability to multi-task and prioritise under pressure.

• Excellent written and verbal communication skills.

• Languages: Spanish and English are mandatory, any other language is a plus.

Personal Skills

• Proactive, hands-on "can-do" attitude; comfortable working autonomously in a fast-paced environment.

• Highly organised, with strong attention to detail and follow-through.

• Ability to multi-task and prioritise effectively under pressure.

• Strong stakeholder management, from senior leadership to external providers.

• High discretion and reliability, given regular exposure to employees and leadership.

• Comfortable operating with autonomy and accountability in a fast-paced, scaling environment.

• Experience managing a company car fleet and/or employee accommodation.

• Background in a fast-paced, multi-location scaleup environment.

• Experience partnering with Culture, People, or Internal Communications functions.

• A creative mind, with a track record of suggesting and implementing improvements to the workplace experience.

• Competitive compensation aligned with the role and level of responsibility.

• Full-time, on-site role at the heart of our Valencia HQ office.

• A dynamic People Team environment with real ownership over the workplace experience.

• Culture of wellbeing and high performance, including private health insurance, additional vacation days, and modern offices designed for collaboration.

• High-impact internal experiences and events that strengthen cohesion, professional growth, and a strong sense of belonging.

• Language classes and flexible benefits tailored to your personal and professional needs.